QUILTS ON THE WALL

Artist Challenge Entry Agreement

BY ENTERING THE CHALLENGE, I AGREE TO ALL OF THE FOLLOWING TERMS AND CONDITIONS.

My digital signature confirms that:

1. I am an active member of Quilts on the Wall and my annual dues are current.
2. I have paid the non-refundable Challenge entry fee for each entry.
3. I understand I may enter up to 2 art pieces into each Challenge.
4. I understand the Exhibit Committee Chair may modify my Artist Statement and/or Materials/Techniques Statement to comply with exhibit venue requirements. 
5. I understand there is no guarantee that my entry will be accepted into a juried exhibition.
6. I understand that my entry into a non-juried challenge will be accepted for exhibition upon approval by the Quilts on the Wall Exhibit Committee.  Approval ensures Artist Entry meets Challenge requirements of size, orientation, theme, and has been completed with good construction.
7. I understand I have an obligation to deliver my entry to the Exhibit Committee no later than the published entry date at the regular meeting of its members.
8. I understand there may be an additional exhibit fee in an amount determined by the Board, per art piece, that is accepted into a traveling show to cover costs of shipping the entry to various exhibit venues.
9. I understand it is my responsibility to have my artwork appraised and insured, and that Quilts on the Wall does not provide insurance for damage or loss or appraisals.
10. I understand each venue provides insurance for my quilt, but the venue insurance may not compensate me for the value of my entry.
11. Release of Liability. I do hereby fully release, and hold harmless, Quilts on the Wall, their officers, members, representatives and agents from any and all responsibility, liability, claims and causes of action, injuries, and other damages of any nature whatsoever, including, but not limited to, personal injuries, and/or damage or loss of my personal property, including my artwork, as a result of my participation in, or my property’s inclusion in, any group activity or exhibition (including transportation to or from any activity or exhibition).  This release will remain in effect for the duration of my membership.  It will renew annually upon payment of dues, until such time as I do not renew.
12. I further understand that any quilt of mine that is accepted in a juried or non-juried exhibit is expected to travel for a period of at least one (1) year and up to three (3) years, and will not be returned to me during that period.  I may not withdraw my quilt from the traveling exhibit.
13. I understand Quilts on the Wall has developed favorable long-term relationships with many venues resulting from years of providing outstanding artwork and that removing my artwork from the exhibit may have an adverse impact on the reputation of Quilts on the Wall.
14. If I sell my art piece during the traveling period, I will advise the buyer that delivery of the art piece will be made upon conclusion of the traveling schedule.
15. Professional photographs of all accepted entries into challenges are included in the entry fees. Copies of the professional photos will be provided to the artist submitting the quilt at the appropriate time.
16. I understand the photos taken of my artwork are shared with various art quilt magazine editors and quilt show management companies for purposes of advertisement and potential inclusion in future publications.
17. I understand there is the possibility that I will be asked for permission to include my artwork in articles about art quilts or artists or that I may be asked to be a “featured artist.”
18. I understand my written permission is needed for the release of photographs of my artwork taken by the photographer hired by Quilts on the Wall to any organization that the Exhibit Committee Chair shall deem appropriate.
19. If I choose to sell my artwork, I will include the “sale price” on the Artist Entry Form as well as an “insurance value”. If I do not enter a “sale price” on my Artist Entry Form, I understand my art piece will be listed as "NOT FOR SALE” by the Exhibit Committee Chair.

INSURANCE FOR ART QUILTS

Chris Johnson is the insurance agent who can offer our members a personal policy under a Master Insurance Policy for the Society of Quilters:

Chris Johnson CIC
Senior Account Manager, USI Insurance Services LLC
2375 E Camelback Road, Ste #250, Phoenix, AZ 85016
This email address is being protected from spambots. You need JavaScript enabled to view it.
http://www.usi.com

ARTIST GUIDELINES for Challenges Entries Updated March 3, 2026:

Preamble to Guidelines

The following are guidelines designed to promote art quilting and assist the Exhibit Committee in securing displays not only at traveling quilt shows but also art galleries and the exhibition spaces that specialize in art as opposed to traditional three layer utilitarian quilts.

Challenge size, hanging requirements, and backings may be modified from time to time to accommodate specific venues.

Members should be mindful there are substantial differences between Art Quilts and Traditional Quilting rules. Art Quilts do not need to contain 3 layers.

Member Guidelines

1. Quilters should strive to meet the size requirements that have been specified for the exhibit.  Quilts with a variation in size of no more than 2 inches in either width or height will be accepted.
2. The quilt must be the original design of the artist and not based on a pattern unless credit is given to the pattern designer.  Using internet photos is permissible, but be aware that some photos can only be used with permission from the photographer.
3. How the quilt relates to the exhibit’s theme should be easily recognizable. This can be done in the subject matter of the quilt, the techniques used or in other creative ways.
4. The quilt must have at least a 4 inch sleeve securely attached to the back of the quilt.  It should be sewn ½ to 1 inch from the top of the quilt.  The sleeve needs to have its outside edges on each side approximately ½ to 1 inch shorter than the outside edges of the quilt.
5. The quilt must be labeled with the title of the quilt, the artist’s name, and contact information including one or more of the following: address/email/phone number, as well as any other information the artist wants to add. This is for identification purposes in case the quilt is separated from the rest of the exhibit at an exhibition venue.
6. The quilt should not have parts that could get damaged or could damage other quilts when being stored and shipped to multiple venues. This includes any protrusions on the front or back of the quilt and any embellishments that could rub off when quilts are stacked.
7. False backs are allowed for entries into both juried and non-juried QOTW challenges.
8. The amount of quilting on an entry into a QOTW challenge is the artist’s choice and part of the overall quilt artistry.  There is no minimum amount required, but be aware that some jurors prefer more rather than less quilting.
9. If the quilt entry is a collaboration of 2 or more quilters, the QOTW member who is entering the quilt into the challenge must give credit to the other quilters on the QOTW Artist Entry Form.
10. Artist Statement is not to exceed 500 characters (includes spaces between words)